Getting Started
Do you only work with insurance-based practices?
Yes, our services are designed specifically for solo and group counseling practices that plan to accept insurance. We specialize in the unique needs of credentialing, billing, and administrative systems for insurance-based practices.
I’m just starting out - where do I even begin?
That’s exactly what we’re here for. We’ll guide you from your first steps - like business formation and credentialing - all the way through launching your website and setting up your practice systems. We handle the logistics so you can focus on your clients.
Do you offer consultations before I commit?
Yes! We offer a free initial consultation to answer your questions and to learn more about your vision.
Credentialing &
Insurance
What insurance pans do you help with?
We assist with applications for major commercial insurance panels like Blue Cross Blue Shield, Aetna, Cigna, United Healthcare, Optum, and others. We’ll work with you to identify the best plans based on your location and client population.
How long does the credentialing process take?
Credentialing timelines vary, but most applications take between 90-120 days. We’ll track your applications, follow up with insurance companies, and keep you updated throughout the process.
Can you help if I’ve already started the credentialing process?
Absolutely. If you’re started credentialing but feel overwhelmed, we can step in, review what you’ve competed, and take over from there.
Business Set-Up
Do I need to register as an LLC or sole proprietor?
We’ll help you understand the pros and cons of each structure based on your state’s requirements and your long-term business goals. Many therapists choose an LLC or PLLC for added legal protection.
Do you set up business bank accounts and EIN numbers?
Yes, we’ll guide you through obtaining your EIN number and setting up your business bank account - essential steps for separating your business and personal finances.
Systems & Technology
What practice management systems do you recommend?
We work with Therapy Notes - a leading EHR platform that supports scheduling, documentation, billing, and insurance claims.
Do you help set up telehealth services?
Yes! We’ll ensure your telehealth platform is HIPAA-compliant and fully integrated into your practice management system.
Can you create custom intake forms and consent documents?
Yes, we offer customized clinical forms for intake, informed consent, telehealth, and financial agreements - all tailored to the needs of insurance-based practices.
Website & Marketing
Do I really need a website to start my practice?
Absolutely. A professional website is often the first impression potential clients will have of your practice. We’ll design a simple, welcoming website that makes it easy for clients to reach out, schedule sessions, and learn more about your services.
What’s included in the website package?
Our websites include:
Custom design with your branding
Integrated contact forms
Scheduling links
Google Business Profile set-up
Basic SEO to help clients find you online
Ongoing Support
What if I need help after my practice is set up?
We offer ongoing administrative support for credentialing, maintenance, claim follow-up, EHR troubleshooting, and general business questions - so you never have to feel alone in running your practice.
Do you offer billing services?
We don’t handle direct billing services, but we provide training and resources to help you confidently manage your insurance claims - or we can refer you to trusted billing specialists.
Pricing & Packages
How much does it cost to set up my practice?
We offer packages based on your needs - whether you’re starting a solo or launching a group practice. Pricing starts at $1499 for solo practices and $2499 for group practices. We’ll provide a quote during your consultation.
Do you offer payment plans?
Yes, we offer payment plans to help make launching your practice more accessible.
I’m ready to start my private practice. What is the next step?
Starting your private practice is more than just a business decision - it’s a step toward fulfilling your purpose of helping others. We know the logistics of business formation, credentialing, and technology set-up can feel overwhelming - that’s why we’re here to walk alongside you every step of the way.
This guide outlines everything included in our packages, what to expect during the process, and how we’ll help you create a practice that’s built to thrive.